HOW TO PLAN YOUR GLOBAL YOUTH SERVICE DAY (GYSD-2012) PROJECT
Investigation
Investigation Identify a local, national, or global need you would like to address. Discuss what needs you and your friends have observed in the community, lead a community mapping effort, conduct a survey, host a community dialogue, or find out what needs your community's elected officials have identified as issues important to the community.
Learn more about this issue by following the issue in the news, interviewing community members and key stakeholders, and finding out how others are already addressing the issue. Connect with community organizations and talk to people who are already working on this issue in your community to find out what's already being done, what's working, and to get feedback on your ideas.
Identify the assets and resources already available in your community to help you address the issue. Think about how your skills and the things you enjoy doing can help address the issues you care about.
Based on your research, decide what change you would like to see, and how you will measure that change. Identify a baseline indicator that you can measure again after your project to see what changed
Preparation and Planning
Convene a planning committee and develop a common vision for success. The planning committee should definitely include other youth and could also include teachers or adult program leaders, representatives of community and faith-based organizations, representatives of local government, experts on the issue, business people, etc.
Develop a detailed project plan – a detailed list of every task that needs to be completed for your project to take place. Decide who will work on each task, and assign dates by which each task needs to be completed.
Develop a project budget and fundraising plan. Possible project costs include project supplies, food, transportation, event space, volunteer recognition materials, etc. Plan for how to meet each cost through in-kind support (donations of time, supplies, etc.), fundraising, sponsorships, or grants.
Work with partners. Partners can help identify project sites, connect to other partners, recruit volunteers, provide project supplies, or secure additional resources. Think about what's in it for the partner – why would they want to be involved?
Secure a location for your site and plan your project logistics. Plan out the who, what, when, where, and how details of your project. Think about transportation, food, and alternate plans in case of weather, low turnout, etc.
Recruit volunteers. Think about how many other volunteers you'll need to accomplish your project, and the specific tasks that each volunteer will have to do. Plan to engage those not traditionally asked to serve in your community.
Develop a detailed project plan – a detailed list of every task that needs to be completed for your project to take place. Decide who will work on each task, and assign dates by which each task needs to be completed.
Develop a project budget and fundraising plan. Possible project costs include project supplies, food, transportation, event space, volunteer recognition materials, etc. Plan for how to meet each cost through in-kind support (donations of time, supplies, etc.), fundraising, sponsorships, or grants.
Work with partners. Partners can help identify project sites, connect to other partners, recruit volunteers, provide project supplies, or secure additional resources. Think about what's in it for the partner – why would they want to be involved?
Secure a location for your site and plan your project logistics. Plan out the who, what, when, where, and how details of your project. Think about transportation, food, and alternate plans in case of weather, low turnout, etc.
Recruit volunteers. Think about how many other volunteers you'll need to accomplish your project, and the specific tasks that each volunteer will have to do. Plan to engage those not traditionally asked to serve in your community.
Action
Let people know about your project. Put up posters, distribute flyers, include announcements in newsletters or blogs, personally invite people, or promote your project on Facebook and Twitter. Register your project on GYSD.org.
Let the local media and public officials know about your project. Invite them to attend your project to cover it as a news story or to participate alongside youth volunteers. Ask them to help promote your project ahead of time or to recognize youth volunteers after your project.
Implement your project plan! Make sure the project leaders are ready to make sure everyone knows where to go and what to do and are ready to answer lots of questions during the project.
Manage and recognize volunteers. Greet volunteers, provide orientation and training, and supervise throughout the project. Be sure to thank volunteers for helping before, during, and after the project.
Document your action by taking photos or videos. Try to remember as many details as possible so you can share with others after the project. Survey volunteers to gather information about who participated and what they thought about the project.
Let the local media and public officials know about your project. Invite them to attend your project to cover it as a news story or to participate alongside youth volunteers. Ask them to help promote your project ahead of time or to recognize youth volunteers after your project.
Implement your project plan! Make sure the project leaders are ready to make sure everyone knows where to go and what to do and are ready to answer lots of questions during the project.
Manage and recognize volunteers. Greet volunteers, provide orientation and training, and supervise throughout the project. Be sure to thank volunteers for helping before, during, and after the project.
Document your action by taking photos or videos. Try to remember as many details as possible so you can share with others after the project. Survey volunteers to gather information about who participated and what they thought about the project.
Reflection
Provide an opportunity for reflection for all project volunteers and for the project leaders. Reflection helps you analyze and understand the difference you are making, and what you are learning along the way.
Share what you have done and what you have learned from the experience by teaching others about the issue and how they can help. Create a video, play, story, or report for the community, present your results at a public event, write letters to public officials, distribute a press release, or send out a newsletter to parents, peers, and community members.
Share what you have done and what you have learned from the experience by teaching others about the issue and how they can help. Create a video, play, story, or report for the community, present your results at a public event, write letters to public officials, distribute a press release, or send out a newsletter to parents, peers, and community members.
Demonstration/Celebration
Recognize and celebrate volunteers, partners, and special guests.
Evaluate your project, comparing to your baseline data to identify what changed because of your project. Share your impact with YSA by completing the GYSD report form to make sure your project is included in our annual GYSD Final Report.
Review the outcomes of your project and to assess what worked, what you might do differently next time, and to determine potential next steps. Determine what more you can accomplish and how you can sustain your project. Be sure to also seek feedback from the community you have served.
Source: http://www.gysd.org/plan
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